Moving Office Guide

Are You Ready to Move Business Premises?

Written by Katie Cullen
Written by Katie Cullen
29th June 2017

Moving Business Premises – Are you Ready?

Moving your business premises is no walk in the park. Whether you are the head of a major corporation with hundreds of staff or you're a small start-up of just a couple team members, there is more to office moves than you might initially think. Don't let that put you off though... You know when it's time to move office so get on with it. Here at Compare My Move, we have got everything covered for you. Everything you need to think of... we will think of it first.

Removals

The first step in organising and office move is to decide whether you are going to attempt to move everything yourself or hire a firm that specialises in office removals. A man with a van, may be cheaper, but many business insurers will not cover you in the event of an accident if you make your employees do the lifting and honestly... that's just not worth it. Commercial removals, big or small, require careful planning and logistics. You will be assigned a move manager that will take care of everything for you... Really, hiring a removal company for this is a no-brainer!

How to Prepare the Workforce

The last thing you're going to want when you're trying to organise an office move is a disgruntled employee. As long as your team know what's going on and they are properly managed, they will feel prepared for what's to come. It's a big change for them as well as for you.

  • Maintain Productivity

One of the main concerns of the removals process is the effect it will have on your staff's productivity, their morale and their abilities to carry on with their day to day operations. The best way to combat this is to adopt a ‘business as usual' approach. If you are organised (and if you are using a move manager), you will have more chance of carrying on with work right up until the move.

  • Communicate with your Staff

Keeping your staff well and truly in the loop will help them to feel involved and organised. When someone feels like their structure and routine will be unclear or uncertain it can throw them all off and lead them into disarray. They will appreciate you letting them know what's happening and what they can expect to happen.

  • Organise

A carefully executed office move will mean that staff have little to no reason to drop the ball. If you're organised and on top of everything, your staff will follow suit.

  • Motivate

Keeping that communication going, even after the move, is a vital part of a smooth transition. It is a good idea to hold a meeting with your team once you're in the new premises, thank them for their patience (maybe pay for lunch that day) and then give them an encouraging pep-talk about the fresh start and all that you hope to achieve there with their help.

How to Minimise Disruption

The idea of their work force and their business operations being disrupted is often enough to put a business owner off moving. But again, we implore you, use a professional commercial removals firm and your move manager will advise. A move manager will aim to understand your operations and your needs. Often, a removal company will carry out the move outside of office hours. They will communicate with your staff to understand how people work together or how departments coordinate so they can take all of this into consideration when it comes to executing the move.

Other Important Elements of a Commercial Move:

Floor Plan

Before you move anything, grab the floor plan and start measuring items. Where is everything going to go? Will it fit? And what about the number of power points? These are all questions you need to scratch your head over and start thinking about. Knowing where items belong will make the move run more smoothly, and will be less disruptive on your business.

Technology

Oh, how reliant we have become on technology. One of the biggest disruptions to business when moving an office is the failure to warn IT services and telephone providers that you are moving, well in advance. Transferring large amounts of equipment, data or setting up new Wi-Fi and telephone lines can take time. Prior warning can allow them to plan a seamless transfer, allowing you to maximise productivity.

Updating Your Address

As a business, you probably have your address displayed in many locations, your website, business cards, advertisements, and so on. Make sure to update these once you have completed the move or your clients won't be able to find you. An email update to your mailing list is a polite way of notifying them. You may think that's pretty obvious but believe us, in the chaos of moving, it can be overlooked.

Other Things to Remember

  • Update your insurance policies.
  • Consider the parking for the removal truck outside your business premises
  • If you are moving to a shared building you may be required to move out of hours or using a back door in order to respect other businesses.
  • Communicate with all people involved, so everyone knows what they need to be doing and when.
  • Create a budget for your move.

Do you have any further questions about coordinating your office move? Well, here at Compare My Move we have great relationships with the removal companies we quote and we've learnt a thing or two over the past few years, so ask away. We're always happy to help 😊

Last updated on Monday 21st August 2017

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