Looking to move office? If you're a start-up with a couple of team members or a corporation with hundreds of staff, moving office can be a daunting prospect. Whether you're looking to upscale, downscale, or simply need a more fitting environment, we're here to take the complexities out of your office move.
Compare My Move have a verified and accredited network of professional commercial movers at your fingertips to arrange your office removals. In this guide, we cover everything you need to know when preparing for your office move.
When you’re moving your whole business from point to point, there’s a huge amount of issues to consider. The designated moving manager from a professional office removal company will deal with many of the difficult logistics of your move, but here are a few points you can prepare yourself to solve common office moving headaches.
Develop a clear and realistic office moving schedule and budget. It's best developed in the planning stage with input from a range of decision makers in your business. Here you can highlight the core reasons for your office move and what you expect from it.
Start by viewing your current and new office floor plans and start measuring items. Power points and desk placements are issues that will need to be considered and planned well in advance. Make a clear inventory well ahead of office removal day, so you know what furniture or desks you’ll need to replace or get rid of. Preparation makes the whole office moving experience much easier.
An aspect of office moving that may be overlooked in the hubbub of desks and monitor moving is your staff. This is one of the most important aspects to consider, as your role is to manage your staff through the move. Communication is key, so make sure you keep all staff in the loop throughout the process to encourage involvement. You’ll be changing the office environment and structure, and any uncertainties may affect staff moral and general disarray.
Remember to hold a meeting with your staff at your new premises, thank them for their patience, and frame it as a fresh start (and maybe buy lunch).
Consult IT and Telecoms providers to ensure the networks and servers are up to scratch at your new premises. Discuss the logistics of your move with your choice of office removal companies.
You don’t want your office move to be a disruption to your business, especially as the main reason for moving office might be to increase efficiency or to upscale. So you’ll want to adopt a ‘business as usual’ approach to your office move.
Any technological disruption will be one of the biggest issues to any office move. Warn IT and telephone providers well in advance about your office move to ensure a seamless crossover of service. Transferring the actual equipment takes time too, so make sure all is planned to maximise productivity.
With a professional commercial removal company, your office move should work like clockwork. But ensure the bulk of the removal is done out of office hours to minimise disruption. You know your own operations better than anyone, so highlight the best window for your office move out of your normal business hours.
One of the main concerns of the removals process is the effect it will have on your staff's productivity, their morale and their abilities to carry on with their day to day operations. The best way to combat this is to adopt a ‘business as usual' approach. If you are organised (and if you are using a move manager), you will have more chance of carrying on with work right up until the move.
Your office removal can make good use out of office storage companies between your moves, a point which all office removal companies will help you with. For more information read our article on business storage for office moves.
Here’s the vital points to keep in mind when moving your office.
Consider access and parking for your new and old office, with the removal company in mind. This is especially important with shared business premises!
Tell the world about your change of address: email a notification to everyone who needs to know, and leave a 'We've Moved' sign at your old address. Remember to change you address on your business cards, stationary, advertisements and website!
Let your IT team or IT Relocation Specialist to check all servers and equipment at your new office. Check all amenities are functioning including toilets and taps.
The bulk of your move will be done by the specialist commercial removal company, but remember to provide boxes to staff who will want to pack up their own desks or offices. Remember the labels.
A checklist for when you're moving office:
Moving office can be a costly affair, though will be entirely worth it if you gain the right environment and space to grow your business.
Whether you're buying your first office or upgrading to a larger work environment, buying commercial property is a big, expensive commitment.
Before you set your heart on your new location for your empire, it's vital that you understand all costs involved and check that you have the necessary funds to keep your business in the black. Here's the rundown on the average costs involved with buying and moving to a new office:
Regardless of business size, moving an office requires careful planning and logistics. This is why you need to deal with only the best commercial moving professionals, companies that will guide you through every step of the way.
A professional office removal company will limit any disruption to your business by generally offering a 24/7 service. You’ll usually be allocated a removal manager who will design a tailor-made office removal plan, including a full inventory and floorplan.
Use Compare My Move to get connected with verified and accredited office moving specialists and compare office removal quotes. It’s best to choose the removal company that provides the specialist service you require, whether that be white glove removal or specialist IT Relocation.